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Event Planning Workshop - Hosted by Chapel Hill Parks and Recreation - WAIT-LIST ONLY
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Join us in Chapel Hill for an educational workshop focused on special event planning. WAIT-LIST ONLY

When: Monday February 13th
9:30 AM
Where: Chapel Hill Public Library - Meeting Room A
100 Library Dr
Chapel Hill, North Carolina  27514
United States
Contact: NCRPA

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Join us in Chapel Hill for an educational workshop focused on special event planning. Sessions will include creating a new event from the ground up, the importance of community partnerships, and special event safety and risk management. (Refund Policy)

Chapel Hill Public Library

Monday, February 13, 2017

9:30am – 3:30pm

Check in and registration begins at 9:00am

NCRPA Member Price: $ 40.00 per person - Lunch included
Non-Member Price: $ 55.00 per person - Lunch included

NCRPA Student Member Price: $ 15.00 per person - Lunch included


Sponsorship Opportunities or email 


Workshop Schedule

9:30am - 10:45am - Session One: Partnerships are Key! 
Presented by Amanda Fletcher, Chapel Hill Parks & Recreation and Meg McGurk, Chapel Hill Downtown Partnership

Anyone in event management knows it “takes a village” to produce small and large scale events.Amanda Fletcher from the Town of Chapel Hill and Meg McGurk with the Downtown Partnership have taken this adage to a whole new level by creating new experiences that have revitalized downtown Chapel Hill. Each year they collaborate on the movie series  “Movies Under the Stars”, a Farmer’s Market, Live & Local music and arts series and Tarheel Downtown. A new food truck rodeo is also in the works! This exciting collaboration between a municipality and their downtown organization can work for you too! 

11:00am - 12:15pm - Session Two: Building a New Tradition from the Ground Up 
Presented by Mary Faucette and Emily Lott, Burlington Recreation and Parks Department – B-town Events

Learn the steps B-town Events went through to create a new community event from the ground up. B-town Events has established new traditions in the City of Burlington through periods of research and development and will walk you through the necessary actions to make your event ideas become a reality. The first step in initiating the conversation for a new event is finding an opportunity on your calendar to add something new. Identifying your event purpose, target audience, event components, time frame and location comes next in the planning process. Seeking approval from proper channels including supervisor, manager, city council are the next steps in the process to ensure you’ve covered all the necessary bases in the development of your event.  Once approved, it is time to move forward with your planning timeline, marketing plan, sponsorships, build rapport with community partners and disperse the new event information.  Join us as we share a method to the madness of building a new event tradition with your Recreation and Parks Department. 

12:30pm - 1:15pm - Lunch

1:15pm - 3:30pm - Session Three: Special Event Safety and Risk Management
Presented by Kathy Capps, CPRE, ARM-P, Manager - Learning Development & Risk Management & Brian Taylor, EHS Coordinator, Raleigh Parks, Recreation & Cultural Resources

This session is a must for anyone in Parks and Recreation involved with planning for, assisting with, setting up/breaking down, implementing, managing or supervising special events. Come learn (and share what you know too) about critical event components, regulatory requirements and consensus standards, best practices for event management, planning documents, and other resources that will  help make your event a safety success!


For more information about the workshop, contact NCRPA
(919) 832-5868 |