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2016 Conference Exhibitor Registration
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The North Carolina Recreation would like to invite you and your company to join us as an exhibitor at The 2016 North Carolina Recreation & Park Conference to be held in Charlotte, NC.

 Export to Your Calendar 10/24/2016 to 10/25/2016
When: 10/24-10/25/16
Where: Charlotte Convention Center
501 S College St
Charlotte, North Carolina  28202
United States
Presenter: NCRPA
Contact: Matt Carusona
919-832-5868


Online registration is available until: 10/14/2016
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Exhibit Highlights

  • Exhibit dates are Monday, October 24, 2016  and Tuesday, October 25, 2016.
  • Exhibitors have direct access to over 400+ park and recreation professionals.
  • Sponsorship opportunities are available and various levels include a complimentary booth space.
  • Premium Exhibitors:  Include all the benefits and opportunities of a standard exhibitor space but are located in premium locations within the event layout to optimize your organizations exposure and foot traffic during exhibit hall times.  Premium exhibitors will also receive top billing among non-sponsor exhibitors in the exhibitors guide and all other related promotions. Limited Availability.
  • Full info and regulations: www.ncrpa.net/Exhibitors2016 
Exhibit Hours & Events

Monday October 24, 2016
Exhibit Hall Setup: 10:00 a.m. — 4:00 p.m.
Exhibit Hall Open/Exhibitor’s Social : 4:30 p.m. — 6:30 p.m.

Tuesday October 25, 2016
Exhibit Hall Open:  9:15 a.m.
Exhibit Lunch: 12:15 a.m. — 1:45 p.m.
Exhibit Hall Closes: 2:00 p.m  

Exhibitor Information

  • View exhibit hall layout
  • Conference schedule 
  • Each exhibit booth is 10 feet by 10 feet in size and draped on 3 sides.
  • Each booth comes with one skirted table and 2 chairs.
  • Electrical outlets 5 AMP (120 VOLT LIGHTING AND UTILITY (DUPLEX) OUTLETS) are $85 each and MUST be requested/purchased by September 31, 2016. Electric purchased after September 31, 2016 is $110 each. (Fees set by Convention Center)
  • Convention services will be handled by Hollins Exposition Services.  For assistance with freight, extra labor, extra tables/chairs, etc. please contact them.  336.315.5225
  • For questions about the conference or special requests for exhibit setup, please contact:  Matt at matt@ncrpa.net or 919.832.5868.
  • All gas powered equipment/vehicles must have less than 1/4 tank of gas, gas caps taped shut and batteries disconnected.  Failure to do so will result in removal from exhibit hall. Please visit www.ncrpa.net/Exhibitors2016 for all exhibit hall rules and regulations
  • A list of pre-conference attendees (name and department)  will be emailed by October 15, 2016.  A list of all attendees will be sent after the conference.
  • For questions about the conference or special requests for exhibit setup, please contact:  Matt Carusona at  matt@ncrpa.net  or 919-832-5868.


Lodging:

  • NCRPA has reserved rooms at both the Hilton Garden Inn and Hampton Inn located 2 blocks from the Convention Center. The room rate for both properties is $189/night. Reservations can be made by contacting your preferred property. Hilton Garden Inn 704-347-5972 and Hampton Inn 704-373-0917 
     

Cancellation:

  • On or before  AUGUST 14, 2016 $255 of your registration fee will be deducted from your refund.
  • Between AUGUST 15—31, 2016 50% of your total registration fee will be deducted from your refund.
  • On or after SEPTEMBER 1, 2016, no refunds will be issued. 
  • All cancellations and requests for refunds must be submitted to Matt at Matt@ncrpa.net  


LIABILITY

The Sponsor/Exhibitor agrees by paying the registration fee to indemnify and hold harmless  NCRPA, the Charlotte Convention Center, Mecklenburg County Park & Recreation, and member organizations of NCRPA, and all officers, staff members, or directors, from any and all liability and expenses for personal injury and property damage or loss arising from the use by the exhibitor or its exhibit space or activities in connection thereof. Proof of liability insurance naming NCRPA as additional insured is required.  

RESTRICTIONS AND CARE OF PROPERTY

  • The conference management team reserves the right to restrict, because of noise, operation method, material or for any reason deemed objectionable. Additionally, the conference management team reserves the right to prohibit or remove any exhibit that they consider detracts from the general character or appearance of the show.
  • Firms or organizations not assigned an exhibit space will not be allowed to conduct business in the exhibit area.
  • Exhibitors and their agents shall not injure or deface walls, floors, or any part of the exhibit building or booth materials or equipment of other exhibitors.
  • Exhibitor will be held liable for any and all damages. Exhibitors may not set up or take down their exhibit before the scheduled times